Job title: Assistant Manager Global Meetings & Events

Company: GlaxoSmithKline

Job description: Job PurposeThis role involves the collection, processing and interpretation of data relating to travel and meeting expenses incurred by GSK employees.Experience with data analysis and reporting software such as Power BI, Excel, Tableau or specific T&E/M&E management software may be particularly valuable.This role requires a good understanding of travel and meetings industry practices and systems (Cvent/SpotMe) in order to effectively support GSK employees.Key ResponsibilitiesExperience – 5 to 8 Years

  • Cvent system administration (managing user access and licenses, manage the GLT approval process, ensure that meetings and events registered in Cvent comply with internal policies)
  • Collaborates with Procurement teams to support the sourcing process
  • Support desk for GSK employees for Cvent queries
  • Generate regular and ad-hoc reports from Cvent/SpotMe to provide insights into meetings and events spending. These reports can be used for decision-making by management
  • Analyze meetings and events data to identify trends, patterns, and anomalies. This analysis can help identify areas where cost savings or policy adjustments are needed
  • Collect, organize, and maintain data related to travel, expenses and meetings
  • Audit hotel commissions
  • Present findings and insights through data visualization tools and techniques, making it easier for stakeholders to understand and act upon the information
  • Be proficient in using travel, expense and meetings reporting software and tools to streamline data collection and reporting processes
  • Identify and solve complex reporting/card issues related to travel, expense and meeting expense data, such as discrepancies or fraudulent activities
  • Stay updated with industry trends and best practices in travel and expense management to suggest improvements in processes and policies as well as reporting automation

Why GSK?Our values and expectations are at the heart of everything we do and form an important part of our culture.These include Patient focus, Transparency, Respect, Integrity along with Courage, Accountability, Development, and Teamwork. As GSK focuses on our values and expectations and a culture of innovation, performance, and trust, the successful candidate will demonstrate the following capabilities:

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  • Operating at pace and agile decision-making – using evidence and applying judgement to balance pace, rigour and risk.
  • Committed to delivering high quality results, overcoming challenges, focusing on what matters, execution.
  • Continuously looking for opportunities to learn, build skills and share learning.
  • Sustaining energy and well-being.
  • Building strong relationships and collaboration, honest and open conversations.
  • Budgeting and cost-consciousness

*This is a job description to aide in the job posting, but does not include all job evaluation details.Why Us?GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organization where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to positively impact the health of 2.5 billion people by the end of 2030.Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a workplace where everyone can feel a sense of belonging and thrive as set out in our Equal and Inclusive Treatment of Employees policy. We’re committed to being more proactive at all levels so that our workforce reflects the communities we work and hire in, and our GSK leadership reflects our GSK workforce.Important notice to Employment businesses/ AgenciesGSK does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact GSK’s commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to GSK. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and GSK. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of GSK. GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site.It has come to our attention that the names of GlaxoSmithKline or GSK or our group companies are being used in connection with bogus job advertisements or through unsolicited emails asking candidates to make some payments for recruitment opportunities and interview. Please be advised that such advertisements and emails are not connected with the GlaxoSmithKline group in any way.GlaxoSmithKline does not charge any fee whatsoever for recruitment process. Please do not make payments to any individuals / entities in connection with recruitment with any GlaxoSmithKline (or GSK) group company at any worldwide location. Even if they claim that the money is refundable.If you come across unsolicited email from email addresses not ending in gsk.com or job advertisements which state that you should contact an email address that does not end in “gsk.com”, you should disregard the same and inform us by emailing askus@gsk.com, so that we can confirm to you if the job is genuine.

Location: Bangalore, Karnataka

Job date: Fri, 29 Mar 2024 00:25:42 GMT